Square Appointments vs. Vagaro
Create an unforgettable experience from booking to checkout with Square Appointments - an all-in-one solution for managing your team’s schedule, clients and payments.
Square Appointments vs. Vagaro
Here’s a feature-by-feature comparison table of Square and Vagaro.
Trustpilot rating comparison
4.3/5
Square’s Trustpilot score
2.5/5
Vagaro’s Trustpilot score
Cost comparison
| Square | Vagaro | |
| Subscription fees | Plans start at $0/mo for a single location. Learn more about Appointments plans |
Plans start at $45/mo for one employee + $15 a month per additional employee. Add-on fees for certain features. |
| In-person processing fees | 1.6% | 1.90% |
| Next day transfer as standard | Yes | Yes |
| Instant transfer - access funds instantly (for a fee) | Yes | No |
| No chargeback fees | Yes |
$30 |
Solutions for appointments based businesses
| Square | Vagaro | |
| Free monthly plan | Yes |
Plans start at $45/mo for an individual |
| Mobile app (iOS/Android) | Yes |
Included in paid plan |
| Custom availability | Yes |
Included in paid plan |
| Automated text and email reminders | Yes |
Included in paid plan |
| Block personal events | Yes |
Included in paid plan |
| Recurring appointments | Yes |
Included in paid plan |
| Multiple time zones | Yes |
Included in paid plan |
| Online booking website | Yes |
Custom booking page $15/mo |
| Sell products in-store or for pickup/delivery | Yes |
Included in paid plan |
| Social integrations: Instagram, Facebook, Google | Yes |
Included in paid plan |
| Booking website QR code | Yes |
Included in paid plan |
| Individual employee accounts | Yes |
Included in paid plan |
| One set of permissions | Yes |
Included in paid plan |
| Time & break tracking | Yes |
Included in paid plan |
| Auto-created customer profiles | Yes |
Included in paid plan |
| Customer groups | Yes |
Included in paid plan |
| Customer notes and reminders | Yes |
Included in paid plan |
| Import existing customers | Yes |
Included in paid plan |
| Appointment and sales history | Yes |
Included in paid plan |
| Attach contracts, documents or other files | Yes |
Add on starting at $15/mo |
| Automate contract sends to customers | Yes |
Included in paid plan |
| Card on file | Yes |
Included in paid plan |
| Data security (PCI) compliance | Yes |
Included in paid plan |
| Discounts | Yes |
Included in paid plan |
| Prepayments | Yes |
Included in paid plan |
| Unlimited items | Yes |
Included in paid plan |
| Stock counts | Yes |
Included in paid plan |
| Low-stock alerts | Yes |
Included in paid plan |
| Item categories | Yes |
Included in paid plan |
| Total and average sales reports | Yes |
Included in paid plan |
| Export reports | Yes |
Included in paid plan |
In-person payments
| Square | Vagaro | |
| Contactless and chip + PIN payments | Yes |
Included in paid plan |
| In-person Afterpay | Yes |
No |
| Built-in surcharge feature | No |
Included in paid plan |
| All-in-one POS system with customer display and built-in software |
Square Register - $1,099 | Vagaro Pay Desk - Price information not available publicly |
| Portable EFTPOS machine with built-in receipt printer & free, pre-installed POS software |
Square Terminal - $329 | No |
| Countertop iPad POS stand with built-in card reader |
Square Stand - $149 | No |
| POS Hardware starting price | Square Reader - $65 | Free Credit Card Reader with your merchant account |
| Offline mode | Yes with Square Terminal and Square Register | Information not available publicly |
| Item search at checkout | Yes |
Included in paid plan |
| Barcode scanning at checkout | Yes |
Included in paid plan |
| Physical gift cards | Yes |
Included in paid plan |
Remote payments and online solutions
| Square | Vagaro | |
| Free online store | Yes |
$15/mo |
| Key-in payments | Yes |
Included in paid plan |
| Invoicing software | Yes |
Included in paid plan |
| Photo Studio app for item library and online store |
Yes |
No |
| Payment links | Yes |
Included in paid plan |
| SEO tools | Yes |
Included in paid plan |
| Virtual Terminal to take payments over the phone or on your computer |
Yes |
Included in paid plan |
| Afterpay acceptance online | Yes |
No |
| eGift cards | Yes |
Included in paid plan |
**Competitive data on this page was collected as of 26 Feb 2023 and is based on information found on sales.vagaro.com.au. This information is subject to change or update without notice. Square does not make any representations as to the completeness or accuracy of the information on this page.
1.6% card present rate applies for Square Sellers who sign up on or after 30 May 2024. The rate of 1.9% will apply for Square Sellers who signed up prior to this date when using Square Reader, Square Stand or Tap to Pay, as listed in the Square Fee Schedule.
A closer look at Square vs. Vagaro
Features
Square Appointments helps you maximise your hours so that you can focus more on what really matters. Earn your time back with essential features included in each plan, such as a customisable booking website, online retail store, team management and scheduling, flexible payment methods and more. And take advantage of next day and instant transfers* to keep the cash flowing.
Our easy-to-use booking tools make it easier for you to run your business, get booked 24/7, and paid for your time. Whether it’s built-in social media integrations, built-in SEO for discovery, or simple features that make booking your next appointment a breeze, Square Appointments helps you stay booked and get rebooked.
Pricing
Square Appointments offers three pricing plans that give you the flexibility to decide what features are right for your business. Each plan provides unlimited calendars for your team so you only pay for what you use –not for growing your team. With Square Appointments, you get a full suite of essential features to run your business for free, or advanced features with a paid subscription. Our paid plans also include discounted processing rates so you don’t have to pay higher rates for earning more.
Vagaro’s pricing is $45 per month for a single employee, and scales up $15 per month for each additional employee. That doesn’t account for the add-on prices for the same essential features you’d get with Square Appointments to run your business.**
Business solutions
With Square Appointments, businesses also get access to other Square tools to run their business with both free and paid-add ons. Businesses can easily customize permissions for their team with Team Management, manage shift schedules and timecards with Square Shifts, send professional Contracts or Invoices, and take advantage of payment options such as Afterpay, to allow clients to pay in instalments over time , and checkout links for an immediate, touch-free client check out.
Businesses can also grow their clientele with additional paid tools such as Email Marketing or Square Loyalty.
Why businesses choose Square Appointments
More beauty businesses choose Square Appointments because it’s an all-in-one software solution and fully-integrated POS system complete with a simple interface. With Square Appointments, you’ll get access to more than just a solution built to empower your clients and your team. You’ll also gain access to a full suite of tools designed to manage every aspect of your business – from Marketing to Loyalty to business loans and more. Do it all with Square.
Start with Square Appointments today
Get started on Square Appointments Free or try a 30-day free trial Plus or Premium.
FAQ
Square Appointments offers three monthly pricing plans: Free, Plus and Premium. Each plan includes different features to fit your business needs. The Premium plan includes everything in Plus, which includes everything in Free. Custom plans, which may be available for businesses that process over $250K per year, include everything in Premium as well as discounts on additional Square business tools.
To see a complete list of features for each plan, visit our pricing page.
Yes, you are able to create and manage waitlists (one waitlist per location) with Square Appointments.
You can bulk import your customer list and inventory list to quickly get up and running with Square Appointments on your own for free today.
If you would like a specialised onboarding team to help you import past and future appointment history from your previous provider, please contact sales.
Yes! If you already have a website, you can embed an online booking flow using our widget or create a booking button for your site. If you don’t have a website, you can create a free Square Online booking website that fits your brand.
*Instant transfers require a linked bank account or debit card and cost a fee per transfer. Funds are subject to your bank’s availability schedule. Minimum amount is $5 per transfer and maximum is $5,000 per day. New Square sellers may be limited to $500 per day.